Using Your Asset Inventory Software!
This is a story of the person who did not have an Asset Inventory Software!
He had more than 40 staff working for him in the company. Every one of them was given a set of furniture and other working tools for their use during their employment with the company. There are computers and their components, like the pen drives, the CDs and other mobile assets too. There was no one responsible for it in the sense that these mobile assets were being used by the entire group. Over a period of time, it so happened, that the company was missing a number of these mobile assets. The loss of these assets almost amounted to 4% of their asset value! If only he had the patience to book every one of his assets under the Asset Inventory Software!
I hope you would not make the same set of mistakes that the other people were or are doing. It is right that you maintain proper accounts of all your assets, particularly the mobile assets. There are cases where the companies have lost huge amounts of money without maintaining an asset tracking system integrated with an Asset Inventory Software. If you say, Asset Inventory Software is the basic form of it, then the asset tracking is the advanced part of the entire system. Both are needed in this dynamic world. These days no one seems to be using desk top computers. They are all tied to their lap tops or their palm tops and black berries. How will you control their movement if you do not know with who the product is at any given point in time? Who are the people who are taking out of the company? And who is the responsible person for every asset?
Asset Inventory Software will maintain an inventory of all the assets that lie in the company. This would include furniture, computers, electrical fittings, electronic gadgets, measuring instruments and many others in all forms and shapes. In addition to maintaining the asset, its value, normally the software also maintains its book value. Over a period of time, the product will depreciate in its value. Of course, there are a few that would appreciate in their values too. It is necessary for the Asset Inventory Software to maintain this and ensure that the company's assets are properly tagged and tracked. In addition to this, the maintenance schedule for the asset is also routinely done in the software. For instance, there are buildings that would require painting every three years or two years. The software will keep track of the painting done last time and the next due for the building. This happens with most of the assets. In case of meters and measuring devices, regular calibration is to be done. This can also be maintained in the Asset Inventory Software since it can also be viewed as a maintenance routine.
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